Your organization has set up three levels of data classification accessed by users on a small network:
• Low security: Data in the C:\Public folder
• Medium security: Data in a shared folder that some, but not all, user groups can access
• High security: Data in a shared and encrypted folder that requires a password to access.
• The folder is shared only to one user group.
Classify each of the sets of data:¬¬¬¬_______ Directions to the company Fourth of July party
33) _______ Details of an invention made by the company president that has not yet been patented
34) _______ Résumés presented by several people applying for a job with the company
35) _______ Payroll spreadsheets
36) _______ Job openings at the company
You work in the Accounting Department and have been using a network drive to post Excel workbook files to your file server as you complete them. When you attempt to save a workbook file to the drive, you see the error message: "You do not have access to the folder ‘J:\’. See your administrator for access to this folder." What should you do first? Second? Explain the reasoning behind your choices.
37) _______ Ask your network administrator to give you permission to access the folder.
38) _______ Check Windows Explorer to verify that you can connect to the network.
39) _______ Save the workbook file to your hard drive.
40) _______ Using Windows Explorer, remap the network drive.
41) _______ Reboot your PC. 42) EXPLAIN:

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Question 1:

33. Low security: Directions to the company Fourth of July party.

34. Medium security: Résumés presented by several people applying for a job with the company.

35. High security: Payroll spreadsheets.

36. Low security: Job openings at the company.

Question 2:

38) Check Windows Explorer to verify that you can connect to the network.

39) Save the workbook file to your hard drive.

Data classification can be defined as the analysis of both structured and unstructured data and organizing them into categories based on specific criteria, especially for easy retrieval, sorting, and storage by users.

Basically, there are three (3) types of data classification and these include:

1. Low security: this category of data can be accessed by all users (both external and internal) because it is saved on a public folder.

2. Medium security: this category of data is restricted to internal users only and it is saved in a shared folder.

3. High security: the data stored in this shared folder are generally encrypted with a password and shared only to a single (one) user group.

Also, it is protected by data laws because their contents are highly confidential.

Now, we can classify each of the sets of data in this exercise as follows:

33. Low security: Directions to the company Fourth of July party.

  • This data can be accessed by all users (both external and internal) and should be saved in the C:\Public folder.

34. Medium security: Résumés presented by several people applying for a job with the company.

  • This data is intended for internal use and not the general public.

35. High security: Payroll spreadsheets.

  • This data contains information on workers' salaries and as such it is highly confidential and must be saved in an encrypted-shared folder, accessible by a single (one) user group..

36. Low security: Job openings at the company.

  • This data can be accessed by all users (both external and internal) and should be saved in the C:\Public folder.

In this scenario, in an attempt to save a workbook file to a network drive, the user was informed by the system that he or she do not have access to the folder "J:\" and the administrator should be contacted for access to this folder.

Hence, the first thing the user should do is to check Windows Explorer to confirm and verify that his or her computer system is connected to the network because this is the only pathway to access and store data on the file server.

Secondly, the user should save the workbook file to his or her hard drive as a backup in order to avoid any loss of data in the process.

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